Questions for Your Reception Venue

Day 483: It’s a best practice to ask the wedding reception venue as many questions as you need to get a good feel on what experience the venue may bring. While touring venues, you might be so excited or nervous that you forget the questions you and your fiancé thought up ahead of time.

This is why you should bring a list with you and take lots of notes. There is so much information to retrieve from the tour that it is likely you won’t remember everything. If you are touring several sites, those notes will be key for comparing venues later on.

Here are some questions to ask your reception venue:

The Wedding Day

  1. Is my date available?
  2. How many people can your venue hold?
  3. Could we have a tour of the venue?
  4. How many events are booked that day?
  5. When does the reception begin and end?
  6. Is there a cocktail hour before dinner?

Payment

  1. Is there a payment schedule?
  2. How much is the deposit?
  3. What does your site fee include?
  4. Are there separate rates for booking off-season or Sunday through Friday?
  5. Any hidden costs like gratuity, cleaning, or overtime charges?
  6. What is your cancellation policy?
  7. Can we bring our own alcohol/cake to lower the price?

Logistics

  1. When can my vendors arrive to set up? Can they set up the day before?
  2. Do I have a room my bridal party can get ready in?
  3. Are tables, chairs, plates, silverware and glassware provided, or will I need to rent them?
  4. What lighting is included with the venue?
  5. How many restrooms are there?
  6. Do you have parking on site?
  7. What is the last possible date we can make changes?
  8. Do you have a preferred vendor list?
  9. Could we do a food tasting before deciding on the menu?
  10. Are you licensed to provide alcohol service?
  11. Do you have sound equipment and speakers?
  12. Are there any noise restrictions?
  13. Is the venue handicap accessible?
  14. Do you have a weather contingency plan?
  15. Do you have decoration restrictions? Can we use candles?
  16. Who is responsible for setting up/tearing down decorations?

Please feel free to reach out if you have any questions that I might have missed!

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